Practical info

For which events?

    • CALAFAT
    • PORTIMAO + ESTORIL

    More INFO & collection points

    • Go to "Events | Book", and then click on "Full INFO", under the name of the track | event that you are interested in
    • Then click on "Bike transport"

    Book motor transport

    • If you book an event, you can click - as an option - on the desired bike transport
    • The price stands beside the option, and will be added at the price of the event
    • Bike transport is bookable up to 3 weeks before each event
    • You can pay in one go per credit card

    Deliver and collect bike

    • 1 month before the event you will receive all necessary, detailed information for the delivery (and retrieval) of your bike and equipment

    For which events?

    • You can fly to all our events

    To which airport(s)?

    • For each event we have mapped the closest airports, with the respective distance and time to the circuit
    • Go to "Events | Book", and then click on "Full INFO", under the name of the track | event that you are interested in
    • Then click on "Plane"

    Book a plane?

    • If you decide immediately that you wish to fly to the event, you can immediately click, book and pay from the same page

    Go to "Events | Book", and click on "Full INFO", under the name of the track | event in which you are interested.

    What will you find there:

    • Where is the circuit?
    • Directions to the circuit
    • What is included in the price?
    • Bike transport (where applicable)
      • From what countries?
      • Where are the collection points?
      • What can you bring?
      • What about insurance?
      • Etc.
    • Flying to the event
      • What airport to fly choose?
      • What is the distance to the circuit?
    • Car rental information
    • Overnight stay
    • Noise limits
    • Time table
    • Circuit layout
    • Where to fuel?
    • Food and drinks: where?
    • Information about the pit boxes
    • Address and paddock acces
    • Website of the circuit
    • Etc.

    A team of coaches is at your disposal, upon your request on site, this service is free of charge and included in the price.
    You only have to come to the INFO point (in the EYBIS pitbox)d at the event to be helped and assisted shortly thereafter.

    Included in the participation fee are:

    • Riding time on the circuit
    • Coaches are available upon your request
    • Insurance (TPL = Third Party Liability)
    • Time keeping
    • Group optimization – based on lap times – every half day

    At all events

    Included

    • Third Party Liability insurance (TPL)
    • Timekeeping
    • Computerized, customer-friendly group adaptation system with QR technology

    Paying

    • Bike transport (to Calafat, Portimao and Estoril)
    • Tyre service
    • Technical service

    Via the menu button "Events | Book" you can find all INFO about each event.

    Present

    • Operational from 20.00 the evening before
    • In the morning from 08.00
    • Last riding day of the event till 16.00

    Mounting

    • You should remove the wheel from your bike yourself
    • Tyre service @ 15 € / wheel
      • Remove old tyre
      • Install new tyre
      • Balance the wheel

    Purchase of tyres

    • Click on the info for a specific event for more information

    Registration can only be done online via this website, and payment can only be made by credit card (MasterCard and Visa).

    Instant info is mainly communicated via the EYBIS Facebook page.

    Like our page to stay informed of the latest news!

    EYBIS on Facebook

    Buy a voucher

    Max. 1 per booking

    Our registration system accepts maximum one voucher per booking.

    Non-nominative

    Our vouchers are non-nominative.
    Meaning that you can give or sell it to someone else who can use them as well.
    You just have to give your voucher number to the other person and he / she can use it at his registration.

    Validity period

    If you notice you will not be able to use one or more vouchers before the expiry date, you can send an e-mail to management@eybis.com, with the simple request to extend your voucher(s).
    We do this free of charge and without any explanation is needed as long as the validity period has not yet expired.

         

          

    Buy a voucher

    • With EYBIS, the Third Party Liability (TPL) insurance is included in your enrolment price since years;
    • Some circuits require a license. The only reason for this is that there is a TPL insurance included in it;
    • Because we provide for all participants - included in the price - such a TPL insurance, a license is not requested during our events and yet you are fully okay;

    Coverage

    • 10.000 EUR in case of death
    • 50.000 EUR in case of disablement
    • 100.000 EUR in case of total disablement
    • ...

    Price

    • 15 EUR per day

    Policy

    Insurance Conditions

    • At all our events you can rent a pitbox. This can not be done in advance with your enrolment;
    • Upon arrival at our event, you can come to the EYBIS pitbox to rent a pitbox;
    • If you know you will arrive later, just sent a mail to management@eybis.com, so we can reserve a box for you;
    • For prices and more info: go to "Events | Book", and click in the registration chart on the date of the event;

    In 2019, for the eighth consecutive year, EYBIS has the support of the factory BMW Motorrad in Munich.

    This means we can enable you to test the new BMW S 1000 RR on the track!
    The cost of a test ride is 20 €.
    This includes:

    • insurance (max. costs in the event of a crash = 2.000 €)
    • tyre usage
    • gasoline for one session of a 20' ride (in your own group instead of your own motorcycle)

    After the morning briefing you can - between 9.00 and 10.00 - register for a test session.

    What to bring along:

    • ID card
    • Driver's license
    • Credit card (2.000 € guarantee)

    Together we will determine in which session you will test the new BMW S 1000 RR on the track.
    Then we attend you at the EYBIS pit box 15’ before your test session, where you will be assigned a coach.
    After a brief introduction, he will explain the main features of your test motorcycle.
    He will then ride in front of you 1 to 2 laps.
    Then you will be given the opportunity to freely ride your test motorcycle for the remaining time of the test session.
    After finishing your test ride you will be "received" by your coach who will be interested in your feedback.

    Usually this is impossible

    Normally, you can test a BMW during a session of 20' on the circuit.
    Renting a BMW for a day or a complete event is usually impossible.

    In next cases however, it's possible

    For people who can prove that geographically they come from too far to be able to bring their own motorcycle to our event, we can make an exception.

    Concretely this usually means: living outside Europe.

    That way, we already could welcome at our events clients coming from:

    • Australia
    • California (USA)
    • Canada
    • Lebanon
    • Russia
    • South-Africa
    • South-America

    The number of motorcycles is limited.

    Conditions

    Included in the price of 600 € / day are:

    • transport of the bike to and from the event
    • tyre warmers
    • set tyres
    • fuel consumption
    • mechanic that permanently keeps the bike in good condition:
      • check before the start of the day on the circuit
        • oil level
        • chain tension
        • brake pads
        • tyre condition
        • fuel tank
      • check before the start of your first session
        • tyre temperature
    • refueling whenever necessary
    • insurance, with a franchise of 2.000 €

    To pay in cash on the spot: 600 € / day + 2.000 € caution
    At the end of the event, we refund your caution of 2.000 €, unless your rental bike would be damaged

    Procedure

    Send a mail to management@eybis.com, stipulating

    1. to what event you would like to come
    2. in what country you live
    3. that you would like to rent an S 1000 RR

    Ater internal approval of your request for a rental bike, EYBIS will confirm by mail that there is an S 1000 RR reserved for you during the concerned event.

    Book the event, and pay with credit card.

    The evening before the event, come to the administration desk in the EYBIS box to fulfill all the necessary administrative formalities and to be introduced to your BMW and your mechanic. "Fulfilling administrative formalities" concerns:

    • Submit
      • ID card
      • Drivers licence
      • Credit card
    • Fill out and sign the rental agreement
    • Payment of rent and caution money in cash

    Is possible if force majeure

    • It's best to call Frank on + 32 476 691 091 or Jochen on + 32 475 984 909;
    • Afterwards confirm the call by e-mail to management@eybis.com;
    • EYBIS has final decision about whether or not accepting the cited reason for cacellation. We are 100 % human and flexible in this matter. Do not forget - as soon as possible after having knowledge of the force majeure - to contact us in order to inform us about it though;

    Valid for 2 seasons

    • When accepting your canncellation, vouchers will be edited that are valid until the end of the second season, after the end of the current season;
    • You 'll find those vouchers in your "My page" after being logged in on our website;
    • Vouchers are non-nominative, so can also be used for a registration of a friend;
    • You just have to give your voucher number to the other person and he / she can use it at his registration;
    • Per enrollment you can not use more than one voucher;
    • Example: a cancelled event during season X, leads to vouchers that are valid until the end of season X+2;

    Number of vouchers

    The number of vouchers that will be edited depends on the paid amount for the cancelled event, minus the administration and/or cancellation costs:

       

    Booking - Admin costs = X

    # Vouchers

     X < 240 2
    240 < X < 360 3
    360 < X 4

       

    Admin. / cancellation costs

    The "administration / cancellation costs" can be considered as:

    • real administration costs;
    • a kind of cancellation insurance which you only pay as soon as you really use it as such;

    The amount of these costs depends on the time of cancellation:

      

    Time of cancellation

    Admin. / cancell. cost

    Till 6 wks before event 25 €
    Till 4 wks before event 35 €
    Till 3 wks before event 25 % (1)
    Till 2 wks before event 50 % (1)
    1 week before event 75 % (1)
    Later (2) 90 % (1)

         

    1. Of the booking price
    2. Less than 3 days before the start of an event, cancelling is not possible anymore. The start of an event = the evening before the first riding session on track, at 18.00.

    Why follow us?

    Cancellations / Waiting lists

    • 80 % of our events are 1 upto 3 months in advance sold out;
    • We don't use waiting lists for those who were too late to book, who would like to have a chance to buy a place from someone who cancels his participation;
    • But - for events which are already fully booked - each cancellation of a place, is immediately communicated on our Facebook page;
    • This means that everybody who has liked our FB page, will immediately be informed about new free places;

    Instant info

    Short "instant info" will be communicated only via our Facebook page, as for example:

    • The practical information from an event which went online minutes ago, or just has been completed;
    • Access to the paddock is possible from now on (if earlier than planned);
    • There are 2 cancellations for fully booked event X, in group Y or Z;
    • Very well known person X just informed us that he / she will be participating @ event Y;
    • The pictures of event Z are from now on online;
    • ...

    Photos and Videos

    • On our websites, you can find from each event a selection of some photos;
    • On our Facebook page, we put a lot more images from each event (photos, short - non professional - movies, etc.);

    Community

    • Via our Facebook page, you can easily communicate with other participants, without knowing them before;
    • You would like to drive together to an event, or you have a place free on your trailer, etc.? It all can be communicated on our Facebook page!

    EYBIS on Facebook

    Follow us on Instagram, and see:

    • the best pictures of each event
    • what you will never see on our website

    EYBIS on Instagram

    If you have any questions, do not hesitate to call us!

    • Frank
      • + 32 476 691 091
    • Jochen
      • + 32 475 984 909